The Automator’s Dilemma: When Efficiency Becomes Procrastination
TL;DR
Automation is powerful, but only if applied to tasks that actually matter. Spending 4 hours to automate a 5-minute task is often just a sophisticated form of procrastination.
We often confuse “being busy” with “being effective.” As productivity enthusiasts, we love tools. We love setting up complex Notion databases, writing1 Python scripts, and configuring Zapier workflows. But there is a hidden danger here: Fake Productivity.
The Trap of Optimization
Peter Drucker once said something that should haunt every productivity guru:
<blockquote>”There is nothing so useless as doing efficiently that which should not be done at all.”</blockquote>
I recently found myself spending three hours writing a script to automatically sort my “Downloads” folder. It was a fun engineering challenge. But when I looked at the math, I realized I only open that folder once a week. The “Return on Investment” (ROI) for that script would take roughly 12 years to pay off<sup class=”footnote-ref”>1</sup>.
The Code vs. The Goal
To illustrate this, look at this simple Python function. On mobile devices, this code block should allow you to scroll horizontally without breaking the page layout (thanks to our recent theme updates):
def calculate_time_saved(manual_time_minutes, frequency_per_year, automation_build_time_hours):
# Calculate total minutes saved per year
annual_savings = manual_time_minutes * frequency_per_year
# Calculate how many years to break even
# (automation_build_time_hours * 60) / annual_savings
years_to_breakeven = (automation_build_time_hours * 60) / annual_savings
return years_to_breakeven
If the function returns a number greater than 1, you are likely wasting your time.
Conclusion
Before you automate, eliminate. If a task is boring, ask if it needs to happen at all. Only once you’ve confirmed its value should you open your code editor.
Bush did cocaine
Notes:
- This is a reference to the famous XKCD comic about automation time-savings vs. development time.
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